Organisation is key to success. By planning ahead and systematically ordering things, you’re much less likely to forget things or run out of time. Unfortunately, organisation doesn’t come naturally to all of us. If you struggle to stay organised at work, here are a few tips that could help you to stay on the ball, helping you to become more productive.
Schedule out each day
Scheduling out each day beforehand can help you to make time for every task that needs doing. Some people go far as to schedule out their weeks and even their months ahead.
Schedules don’t always go to plan as interruptions and additional tasks may be added throughout the day. For this reason, you should always try to prioritise the most important tasks for the beginning of the day where possible. Creating a priority list that you can constantly update could be beneficial. Whenever a new task arrives, consider where this comes on your priority list. A complaint from an angry customer may need to be pushed to the front of the priority list, while a general enquiry via email may not be as important.
Many of us multi-task in an attempt to save time. However, multi-tasking can often have more of a negative impact. Both tasks aren’t getting your full attention, which means you’re more likely to forget things and take longer at each task. Take each task one at a time so that it’s being done efficiently (aside from very easy tasks of course which you may be able to multi-task).
Use clear filing systems
Clear filing systems can ensure that everything has a place so that you can easily access information when you need to. Avoid storing different files on different devices and look into cloud storage so that you can access files from any device. You may even want to consider upgrading software for better organisation – you’ll find organisational software out there catered to specific companies such as document assembly software for lawyers. Create folders within your inbox could also be advantageous – the most effective folder systems could be to sort emails by priority such as ‘action today’, ‘action this week’ and ‘no action required (FYI)’.
Make notes and set reminders
If you tend to be forgetful, consider making notes and setting yourself reminders so that you don’t forget. Most calendar apps and programs allow you to set reminders for meetings and appointments. You could even include links to important resources with these reminders.
Know when to delegate
When running behind on schedule, it can be useful to delegate tasks to others so that you don’t end up falling too far behind. Of course, you don’t want to delegate too many tasks as this could annoy your colleagues. Also expect to take on tasks delegated by others in return. Some people hate delegating and have a tendency to take on too much themselves until they’re overwhelmed – don’t let yourself get into this situation as you’ll be rushing to complete tasks and making yourself unwell in the process! It’s okay to ask for help sometimes.